User Roles and Role Capacity

In Dive, you can assign five roles to each user: Owner / Team Administrator / Group Administrator / Created user / View-only user. Depending on the role, the content that can be created and the operations that can be performed change.

The role capacity consumed under your contract changes depending on the role you assign.

Role Capacity (Account limit)

Each plan has a set Number of accounts limit. The five roles—Owner / Team Administrator / Group Administrator / Created user / View-only user—share and consume from the same capacity. User roles can be changed freely at any time.

Example: For the Pro plan, the role capacity from Owner to View-only user is 50 (the total of these five roles). For the limit by plan, see How to think about user limit and role capacity.

Inviting external parties as Guests for information sharing only is a separate capacity (up to 3 times the number of accounts). For details, see What is a Guest invitation?

Operation Permissions and Available Features

Folder and SOP Access

Owner and Team Administrator are treated as privileged, ignore folder access restrictions, and can access all folders. Therefore, it is recommended to assign the basic roles to Group Administrator through View-only user, and keep Owner and Team Administrator to a minimum.

※ External Guest invitations (information sharing only, view only) are outside the scope of the operation permissions list above. For details on how to share folders and what screens look like, see What is a Guest invitation?

For details, refer to the following:

Access restrictions on published SOPs, materials, and other content

Rules for granting and changing roles

You can grant and change roles only to those at or below your own role level (You cannot grant a role higher than your own). Only an Owner can grant Owner role. Also, you cannot grant Owner role to an Email-free account.